Surgical Simulation Society, UK

This privacy policy sets out how and why we collect data from you, and how we use it. We take your privacy seriously and will handle your information securely and responsibly. By visiting our website you are accepting and consenting to the practices described in this policy.

This page will be updated with any changes to our privacy policy so please check back here regularly.

Who we are

For the purposes of the Data Protection Act, and the General Data Protection Regulation, the data controller is Society of Surgical Simulation.  Personal information will only be collected and/or processed by us in accordance with current Data Protection Legislation.

We do not sell, share or transfer personal information except as set out in this privacy policy.

We have taken suitable measures to safeguard and secure data collected through our websites.

The data we collect about you

You may visit our website without registering, but in order to use some of our services you may need to provide information.  We receive and save information about you when you become a member of the society, register for our services, fill in a form, submit content for our website, join our mailing lists or communicate with us for any other reason.

The information we collect may include:

  • Contact details such as your name, title, personal or work address, email address, telephone numbers and social media handles
  • professional information such as your areas of interest, current post, affiliation
  • details about your activities, submissions, and usage of our systems
  • details about payments to and from you
  • profile data including your username and password, preferences, questionnaire responses, your marketing and communication preferences, and information about how you use our site, products and services.

How is your personal data collected?

We use different methods to collect data from and about you including through direct interactions with you, and from your use of our website.

You provide us with us with your identity and contact data by creating an account, registering for services, submitting content for publication on our websites, filling in forms or by corresponding with us by post, phone, email, or otherwise.

How we use your personal data

We will use your personal data for administration of your membership, to provide you with the information, products and services that you request from us, to manage our relationship with you, to administer and protect our business, to respond to your enquiries, provide you with technical support, and in publishing any contributions you submit to our website.

If you have previously registered to receive communications from us, we will continue to send you similar information. If you are a new subscriber, we will only contact you by email if you have given your consent. You have the right to ask us not to process your information for marketing purposes. All our marketing communications carry a link to allow you to opt out of further communications.

If you choose to join our email newsletter, or receive communications from us about the society and its activities, the email address that you submit to us will be forwarded to MailChimp who provide us with email distribution and marketing services. Under these circumstances, MailChimp is acting as a third-party data processor. Mailchimp’s privacy policy can be found here.

Updating your information

It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes.

Third-party links

Our websites may contain links to and from the websites of our partners, advertisers and other websites we consider to be of interest. Please note that we have no control over how your data is collected, stored, or used by other websites and we advise you to refer to the individual privacy policies of such websites before providing any data to them.

Opting out

You can ask us to stop sending you communications at any time by following the unsubscribe link in one of our emails or by emailing us at [javascript protected email address]

Cookies - Google Analytics

Our website uses Google Analytics, a web analytics service provided by Google, Inc. Google Analytics uses "cookies", which are text files placed on your computer, to help the website analyse how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators, and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above

Disclosure of your personal data

We may share your information with selected third parties, our business partners, suppliers and sub-contractors for the performance of any contract we enter into with them or you, analytics and search engine providers that assist us in the improvement and optimisation of our site or if we are under a duty to disclose or share your personal information in order to comply with any legal obligation.

International transfers

The data that we collect from you may be transferred to, and stored at, a location outside the European Economic Area (EEA). It may also be processed by staff operating outside the EEA who work for us or one of our suppliers. Such staff may be engaged in, among other things, the fulfilment of your order, the processing of your payment details and the provision of support services. By submitting your personal information, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

All information you provide to us is stored on our secure servers or those of our service providers.

Your legal rights

You have the right to ask us to correct any incorrect personal information we store about you, to delete personal information, or otherwise restrict our processing, or to receive an electronic copy of the personal information you provided to us.

To ask for a copy of the information we hold, or to ask us to correct your information or otherwise request that we alter our current processing, please email us at [javascript protected email address]. We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal information (or to exercise any of your other rights).

We try to respond to all legitimate requests within one month.

Queries regarding privacy and data processing

Any queries about this privacy notice are welcomed and should be addressed to [javascript protected email address]


If you are not happy with the way your information is being handled, or with the response received from us, you have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues ( at Wycliffe House, Water Lane, Wilmslow, SK9 5AF.